The Lok Sabha Secretariat is ready to welcome Members of the eighteen Lok Sabha. Several measures have been taken to welcome the members and ensure their seamless registration.

Secretary — General, Lok Sabha, Utpal Kumar Singh, conducted an inspection of the preparations today and is monitoring the arrangements on day to day basis.

With a view to reducing the paper work and making the registration formalities of Members seamless, the registration process of the newly elected Members shall be done through an online integrated software application. Members would not be required to sign multiple physical forms with various branches.

This would save a substantial amount of time of Members. The integrated software application not only captures bio profile data of MP but also includes solution for issuance of Parliament Identity Card based on Facial and Biometric Capturing and solution for issuance of CGHS card to Members & Spouses.

With a view to minimize complications arising out of the multi-desks approach of the past, all formalities relating to the registration, nominations, transit accommodation and a host of other matters are proposed to be got completed with minimum movement of Members. 

The Secretariat has made arrangements from 2 p.m. on 04.06.2024 and the process will remain operational from 8 am to 8 pm on  5th to 14th June, 2024 including on Saturdays and Sundays.

Earlier, the registration of newly elected Members used to take place in the old Parliament House building (now Samvidhan Sadan).  This time, the Secretariat has made such arrangements in the Parliament House Annexe.

As many as 20 digital registration counters with as many computers, 10 each in Banquet Hall and Private Dining Room (PDR), have been set up in the Parliament House Annexe.  These counters have been set up for end-to-end registration process.

Each counter has been equipped with desktop with double sided screen, printer cum scanner, biometric, and a tab for getting signature. There are separate counters for clicking photographs and for facial recognition.

Additionally, arrangements have also been made for simultaneous opening of SBI bank account, issuing of permanent Identity Card, Central Government Health Scheme Card to the newly elected Members on the spot. 

While welcoming the Members, the Secretariat will provide each Member with a set of publications relating to the Constitution of India, Rules, Directions and some other useful publications in hard copies.  Besides, a few other publications will be provided to Members in soft version. 

A waiting area has been provided for family members and guests of the MPs at the Banquet Hall in the Extension to Parliament House Annexe.  In case of more number of guests arriving, the spillover will be seated in a nearby Committee Rooms.

A total 70 Officers/Officials have been trained to man the registration Counter in shifts.  The Liaison Officers (Los) have also been imparted training to make data entry through the Tabs while  the MPs are waiting in the designated  waiting area (Banquet Hall in EPHA building).

The intent is to minimize the registration time for Hon’ble MPs while they are in Parliament Complex for the purpose of registration.

Videos on Foundation stone laying ceremony of Parliament Building, Inauguration of Parliament Building, Multimedia Devices, have been kept ready for playing in Banquet Hall, Committee Room 1 & 2 EPHA for the Members.

A team has been assigned the task to keep close tab on Election Commission website on the day of declaration of  results and to enter the contact details of successful candidates in near real time. The team using a software application would be able to check whether the successful candidate is a new MP or re-elected MP.

The same information would be shared with Liaison Officers (Los) through software application to make further data entry of their tour programs.

The dashboard would be available for the stakeholders to get updated information in near real time. An endeavor has been made to deploy LOs from the same region/language to facilitate members and ensure faster communication.