The dynamics of education has changed. In such a situation, cloud technology has emerged as the new paradigm to effectively manage certain aspects and problems associated with admissions making it more beneficial for the students, says Yogesh Agarwal
The process of school admission is one of the most tedious and time-consuming. Institutions have to devote substantial time durations in this particular process following a number of procedures. Aggregation of test results, verification of information, short listing of candidates as well as rolling out information to prospective students comprises of massive sets of operations, which needs to be carefully carried out.
Manually, such proceedings require huge human resource, at the same time, clouted with errors and lack of efficiency. Institutions invest huge resources to carry out these procedures and even after strenuous efforts, serious incompetence are encountered.
When dynamics of education has change considerably adjoined with diverse modes and methods of delivery, conventional processes of paper works are rendered to be inadequate. Moreover, student bulk has increased enormously so are the courses provided by institutions.
In such a scenario, technology has become the only resort to effective management of certain aspects of education. The web domain or cloud technology has emerged to be the most effective solution for extensive management. As processes are moved to online domain, they become agile. Accessibility of in-hand services is a greater advantage for students, rendering quick and hassle free procedures.
With migration of admission operations to cloud domain, physical requirement of paper documents is sidelined. This has induced a number of advantages in the system leveraging multiple benefits for institutions and schools. The first is storage of document. Formerly, schools require storing student’s documents in files and individual records were to be maintained in hardcopy formats.
In the process, large sets of documents were piled up that depended upon infrastructure, safety and security. large resources in terms of finance as well as human resources were invested in the system only for storage of physical documents. Now, with usage of digital technology, a monumental change is being observed.
The requirement of hardcopy documents is completely eradicated saving huge amount of resources. With the advent of cloud solutions document are stored in digital format in provided cloud spaces, which insure safety and security. Physical destruction no longer remains a concern for authorities, as no paper document exists in the system.
Furthermore, it provides scalable space, which can be accessed on demand. Therefore, institutions could accesses as much space they require for particular duration, in particular periods such as admission as well as exams.
Second, the agility and swiftness of admission processes. Students now need to apply online through dedicated portals whose databases are maintained in the cloud domain. This offers huge convenience to students, as they no longer need to be physically present in the institutions or submit paper documents or admission forms. Documents, mark sheets, letters of recommendation and other credentials can be scanned and uploaded in the database under individual heads. This provides a highly formatted document system.
Another advantage is detection of errors. Any errors in handing files or documents can be identified quickly. In digital documents, it is easier to make corrections and eradicate any errors in the procedure. In the mean time, utilizing document management systems that are cloud based, new methods or procedures can be introduced in the system without creating any obstacle in normal functioning and
With the advent of cloud technology, the prospects of admission have increased. New avenues are being created offering innovative methods to admit students in institutions. In cloud sphere, documents can be stored in multiple digital formats such as audio, video, image files. In addition, it is integrated with technology, such as online video streaming. On the aid of such tools, conventional methods of selection such as personal interview can be conducted online.
Changing prospective offered by cloud technology has induced massive dynamism in conventional admission procedures. Apart from cost saving, they have induced speed and efficiency in the process.
(The writer is CEO of Applane Solutions Pvt ltd)