Chief Minister Raman Singh has directed the officials concerned of all departments to adopt the ‘e-docket software application’ of State Government. This software is based on document sharing technique.
Singh on Tuesday also praised Women and Child Development Department for deploying ‘e-docket software’ for quick and cost-effective correspondence between all its district offices. Women and Child Development Department is using e-docket system since September 2012 for official correspondence with Directorate, Mantralaya and department offices in all the districts.
In the review meeting of Women and Child Development Department chaired by Chief Minister Raman Singh at his residence, Department Secretary Dinesh Shrivastava informed that by deploying this software application, the Department has saved nearly Rs 19 lakh in two years (i.e. from September 2012 to June 2014).
About 1.72 lakh letters and documents (approximately 40 GB data) has been uploaded using the ‘e-docket software.’ It was informed in the meeting that application of this software based on cloud computing technique has diminished the expenses on stationery, fax etc, while the process of correspondence has also expedited.
Generally, one-time official correspondence costs nearly Rs 12.50 whereas the correspondence through e-dock costs only Rs 1.50 In this way, about Rs 11 per correspondence are saved through e-dock system.
Officials informed that nearly Rs 25,000 were spent on developing this software. Considering success of the application in the first phase, the Department is planning expansion of ‘e-docket software’ application to block-level in the second phase. It was also informed in the meeting that Women and Child Development Department has been awarded with ‘Think Media Award’, in a programme organised by a local Hindi daily for excellent and effective application of e-docket software.
The Chief Minister has congratulated the officials for this achievement. In the meeting, Women and Child Development and Social Welfare Minister Ramsheela Sahu, Advisor to Chief Minister Shivraj Singh, Chief Secretary Vivek Dhand, Additional Chief Secretary Finance Department DS Mishra, Principal Secretary, PWD and Public Relations Department Amitabh Jain, Secretary to Chief Minister Subodh Kumar Singh, Joint Secretary to Chief Minister Rajat Kumar and other senior officials were also present.