Obsolete records, gathering dust in almirahs, in the offices of Punjab is all set to go. For, the State Chief Secretary Sarvesh Kaushal on Monday issued directions to do away with such files lying in record sections of various departments in the secretariat. The decision was taken during the meeting organized to carry out Swachh Bharat Mission in all offices of Punjab Civil Secretariat and take this message to all Government offices in the state.
Kaushal, reviewing the measures to be taken to ensure cleanliness in Punjab Government offices in a high-level meeting with Financial Commissioner (Revenue) NS Kang and Principal Secretary (Home) Jagpal Singh Sandhu, among others, issued instructions to all departments for weeding out of old records as per the existing manual of instructions and introducing scientific method of record keeping.
Pointing at dangling and loose electric wires that still exist as an eye sore despite renovation of various floors, Kaushal asked the General Administration Department to take corrective measures immediately.
“loose electric wires are the main cause of fire and it is imperative for all offices to get their electrical switches and fittings repaired at the earliest,” he said.
He also issued instructions to ensure that there was no overload on any electrical point resulting in short circuit, besides asking to carry out thorough check of all Government offices in the State by in-charge officers.
Chief Secretary said that old obsolete files, broken furniture and dumps of waste building material in various corners has to be taken care of immediately. He appealed all the Administrative Secretaries to issue instructions to all officers under their jurisdiction to improve their work place and to organize functional files with proper filing system.
He asked the General Administration Department to clear all entry and exit routes which were being blocked by broken furniture in different floors of Punjab Civil Secretariat and clean up window panes and record shelves.
Kaushal also asked the Department to issue instructions to all departments to clear all exit routes immediately. He ordered that old records should be “vacuum cleaned” so that dust should not cause health problems to employees.